![]() in documents that establish an individual’s right of ownership of a flat. For inclusion in a document that establishes or is evidence of any legal or equitable right or interest or legal liability that is not trivial, e.g.drivers involved in a traffic accident may exchange ID card number in order to identify each other when pursuing a claim arising from the accident. to enable the data user to safeguard against damage or loss that is more than trivial, e.g.to ensure that someone else is not given the wrong medication because the wrong medical record is referred to to prevent any third party other than the data user from suffering a detriment, e.g.to ensure that the correct medical record is referred to when treating a patient to advance the interests of the individual, e.g.To enable the data user to identify the individual concerned or to attribute data to him or her where any of the following is necessary:.Where the use of the ID card number is necessary for any of the purposes mentioned in section 58(1) of the Ordinance, which includes the prevention or detection of crime, and the assessment or collection of any tax or duty.115 ) requires employers to keep a record of the number of the document, which is usually an ID card, by virtue of which each employee is lawfully employable. section 17K of the Immigration Ordinance ( Cap. Where there is an Ordinance which requires data users to collect ID card numbers, e.g.The following list contains some daily examples (this is not an exhaustive list): Unless authorized by law, no data user may compel an individual to provide his or her ID card number. A data user may request an individual to provide his or her ID card number under the circumstances where the collection of the ID card number is permitted by the Code. Generally speaking, under what circumstances can a person ask me to provide my ID card number or ID card copy? It is recommended that you contact the PCPD or consult a lawyer if you have any queries about the Code. ![]() For further information, please refer to the whole content of the Code on the PCPD webpage . The above questions and answers only highlight the general points of the Code. ![]() To regulate the use of this sensitive personal data, the Commissioner revised the note entitled Guidance on Collection of Fingerprint Data in May 2012. Records of ID card numbers and ID card copies should also be treated as confidential documents which should be kept in locked cabinets or secure areas when they are not in use.ĭue to advances in easy-to-use technology and lower costs, fingerprint data for personal identification has been put to use for purposes other than the investigation of crime. ![]() Specifically, the Code requires that a copy of an ID card in paper form should be marked “copy” across the image of the ID card. The records of ID card numbers or ID card copies should not be kept for longer than is necessary to fulfill the purpose for which they were collected.ĭata users should also implement adequate security safeguards for data that they hold or transmit. Where a data user has collected an ID card number or copy of an ID card for a purpose allowed under the Code, the data should generally be used ONLY for that purpose. passport numbers, employee/staff numbers, examination candidate numbers and patient numbers. The Code gives practical guidance to data users on the application of the Ordinance in relation to the collection, accuracy, retention, use and security of: (a) identity card (“ID card”) numbers and copies of ID cards and (b) other personal identifiers that uniquely identify individuals, e.g. Any breach of the Code may be used as evidence in any legal proceedings relating to the Ordinance against the relevant data user. The Code of Practice on the Identity Card Number and other Personal Identifiers and its compliance guide for data users (issued by the Privacy Commissioner’s Office) came into force on 19 December 1998. ![]()
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